BoDM1207

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=90 BGCOLOR="#006699" TEXT="#080000" background="04a085a3.jpg"> <div> <FONT SIZE="5" COLOR="#000099" FACE="Arial" ><B>The Oceana Marin Association</B></FONT><B>  </B><B>   |     </B><A HREF="index.htm" TARGET="_top" TITLE="The Oceana Marin Association"><U><B>home</B></U></A></div> <div> back to  <A HREF="id36.htm" TARGET="_top" TITLE="Board of Directors Meetings"><U><B>Board of Directors Meetings</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000" background="04bd2e83.jpg"> <div> <A HREF="id36.htm" TARGET="_top" TITLE="Board of Directors Meetings"><U><IMG SRC="03b0e0e0.png" border=0 width="14" height="14" ALT="up" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A>   <IMG BORDER="0" SRC="1x1.gif" HEIGHT="14" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" WIDTH="14">     <A HREF="id75.htm" TARGET="_top" TITLE="BoDA1207"><U><IMG SRC="02f0e0e0.png" border=0 width="14" height="14" ALT="previous" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A>  <IMG BORDER="0" SRC="1x1.gif" HEIGHT="14" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" WIDTH="14"></div> <div> <IMG SRC="07ba5140.jpg" border=0 width="165" height="276" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></div> </td> <td valign="top" height=390 BGCOLOR="#FFFFFF" TEXT="#080000" background="04c07073.jpg"> <div> <I>Oceana Marin Association</I></div> <div> <I>Board Meeting Minutes</I></div> <div> <I>December 15, 2007</I></div> <bR> <div> Called to order at 9:00 a.m. by President Bessie Lee</div> <bR> <div> Attendees:</div> <div> Board members:  David Shaw, Robert Southard, Bob Bell, Bessie Lee, Dave Oxford </div> <div> Dale Holmes, Safety; Kevin Daniel, Horizon Cable; Chris Grace, homeowner</div> <bR> <div> Approve Minutes:</div> <div> A motion was made to approve the minutes for the November 2007 meeting.  The motion was seconded and approved.</div> <bR> <div> Horizon Cable:  Kevin Daniel</div> <div> Previously, Horizon held an informal meeting in the county regarding establishing a Wi-Fi service. There were more opponents than supporters.</div> <div> Horizon had previously met with the OMA Board some years back. It seemed that the board was ready to go with installing underground cable service, but the project died out after some sudden personnel changes on the Board.</div> <div> It will be difficult to get Wi-Fi.  Horizon is currently working on a 1-way system to the the village, but for Wi-Fi, you need a 2-way system.</div> <div> No one tower will be able to service all of the homes, because of the various hills and home elevations. </div> <div> Cost is an open question.  If it were tied into an existing service, it might be reasonable.  Horizon will need to crunch the numbers and determine the interest level in the neighborhood.</div> <div> Trenching to provide a cable to the whole community will be costly.  Would each member be able to come up with their share?  Would it be done as an assessment?  Who would own the utility?  Who pays the maintenance costs?  Will the homeowner be responsible for getting the cable from the street to the house?</div> <bR> <div> Members Forum:  Chris Grace - discussion of "holiday" lights and the exterior lights policy.</div> <div> Mrs. Grace indicated that her primary issue was not with the policy itself, but that the Board has been inconsistent in enforcement.  She believed that only some homeowners received a letter about holiday lights, and that all homeowners with holiday lights should have received the same letter.  The Board indicated that the letters that were sent were in response to complaints from other homeowners.  The Board agreed to send a letter to all homes with exterior light violations.</div> <div> Mrs. Grace suggested that the Board should send a reminder letter to all homeowners in early October, and indicated that if such a reminder went out, she would comply with it.  The Board agreed to do so in the future.</div> <div> A suggestion was made to create an "exception permit" for such things as holiday lights, weddings, etc.  The Board will consider if and how to implement such a permit.</div> <bR> <div> Safety and Maintenance Report:  Dale Holmes</div> <div> Currently in the "off season", a quiet time</div> <div> Reminder that Dale is not a policeman, please don't make him one.</div> <div> A 4,000-gallon water tanker was parked on Lanai, with a big hose running down Tahiti, and over the cliff to the beach. Someone was using it in a film shoot.  The CHP addressed the issue.</div> <div> Trash was blowing around from construction site at 23 Maui. The owners were notified and the trash pile was gone the next day.</div> <div> There was an erosion issue at the new construction site at 26 Kailua.  Dale took care of it.  Also, there is a new contractor starting on this project who indicated he would address the erosion further</div> <bR> <div> Correspondence:  None</div> <bR> <div> Design Review:  David Shaw</div> <div> Lot 250 began window replacements without Design Review approvals or a permit.  David Shaw stopped by and explained to the owners what they need to do to meet requirements.</div> <div> A letter was sent to the owners of Lot 98, 26 Kailua, regarding the status of the construction project.</div> <div> Lot 90 has trees that are too tall, blocking a neighbor's view.  The owners responded that the neighbor said the tree height was OK, but the neighbor disagreed.  A second letter was sent.</div> <div> Lot 252:  New construction preliminary review was approved by the Design Review Committee.</div> <div> Lot 73:  Proposal to tear down the existing home and build a new one.  The proposed Cape Cod design for the new house was not approved.  This project faces hurdles with time constraints and road access.</div> <div> David Shaw has the checks and records of all new deposits and fees as of September of 2007, and will get with Chuck Chamberlain to gather all the historical records that Chuck may have about the Design Review Committee (DRC).</div> <div> Complaints were received from primarily Unit One members about the cinderblock pump house being erected by North Marin Water District (NMWD) at the end of Tahiti Way.  This is out of the scope of control of the OMA.  The District has made the pump house as small as it can be to house the generator and sewer pump.  The new housing is needed as the existing housing has deteriorated to the point of imminent failure.</div> <bR> <div> Treasurer's Report:  Bob Bell</div> <div> Bob Bell is working on creating a better tracking system. He will get the records from Eugene Burger Management Corporation (EBMC) to trace what's owed.</div> <div> Deposits that the OMA owes for a specific project will be paid from liabilities.</div> <div> Any unexpected items that arise will be paid from the General Fund.</div> <div> Bob Bell will look into another resource to handle OMA mailings.</div> <div> The Final Audit mailing for the Fiscal Year from July '06 to June '07 has not yet occurred, since the Final Audi has not yet been completed.</div> <bR> <div> Roads, Traffic, Drainage:  Robert Southard</div> <div> Dale Holmes and Robert Southard have reviewed the various road issues and have created a list.  Dale will mark out the areas of concern, and have a company develop a bid for repairs.  Dale believes that the latest slurry seal hasn't held up as well as previous chip seals did.</div> <div> The Roads Fee for construction projects seems to be too low relative to the cost of road repairs.  Currently, the Roads Fee is a flat rate of $800.  Robert Southard proposed a sliding scale, based on the size of the project, with special consideration of the amount of cement work, as cement truck traffic contributes greatly to road deterioration.</div> <div> Robert Southard requested that someone accompany him to inspect the "elephant trunk" drainage pipe.</div> <bR> <div> Other business:</div> <div> What election and voting procedures are we required to be used for the upcoming Board election?  Based on the most recent version (Sept  2006) of the voting procedure, it will be a double-blind ballot, with non-Board members conducting the ballot count.</div> <div> A motion was made to appoint a member to the Board.  The Board decided to wait and request nominations at the January 2008 General Membership Meeting.</div> <div> Bessie Lee is reviewing rental application documents from another HOA, to see if there are best practices that the OMA should adopt.</div> <div> The Lot 193 late fee waiver request is on hold, pending determination of if the dues have been paid, and when.</div> <div> The OMA's legal firm will be submitting a lien against Lot 223 which is in foreclosure.</div> <bR> <div> Next Meeting:</div> <div> The General Membership meeting will be at 1:00 P.M. Saturday, January 19, 2008, at the Tomales Town Hall.</div> <bR> <div> There being no further business, Bessie Lee adjourned the Board meeting at 11:25 AM.</div> <bR> <bR> <div> Respectfully submitted,</div> <div> Dave Oxford</div> <div> Secretary</div> <div> OMA Board of Directors</div> <bR> </td> </tr></table></body>