Oceana Marin Association

Board Meeting Minutes

November 17, 2007

Called to order at 9:15 a.m. by Vice-President David Shaw (due to the resignation of President Dick Kapash).

Attendees:

Board members:  David Shaw, Robert Southard, Bob Bell, Bessie Lee, Dave Oxford (via phone - out of town)

Approve Minutes:

Robert Southard moved to approve the minutes for the September 2007 and October 2007 meetings.  The motion was seconded and approved.

Safety and Maintenance Report:  Dale Holmes

Dale reported that the job site at 14 Waikiki has been seeded.

Dale reported that he will check in about a month to see if the pampas grass that has been sprayed has died.  If not, he will manually remove the pampas grass.

Dale and Robert Southard will conduct a survey of all the OMA roads to check for cracks.  Some spot patching may be required.

Dale recommended that a 72-hour notice letter be developed informing a homeowner and contractor to clean up a job site.

Thanksgiving weekend is usually quiet, so there is no need for Spartan Security support.

New Business

Correspondence:

The Board received a resignation letter from Dick Kapash.  Robert Southard moved to vote on following slate of officers:

Bessie Lee - President

David Shaw - Vice President

Bob Bell - Treasurer

Dave Oxford - Secretary

The motion was seconded and approved.

Members Forum:

No members present

Treasurer's Report:  Bob Bell

Bob reported that he had just received the October 2007 financial report and had not had the time to review it.

Bob proposed that all expenditures and receipts be routed through the Treasurer first.  Presently, Bob receives the information after Eugene Burger pays a bill.  Bob will develop a list of Treasurer's duties and responsibilities.

Reimbursements:  Approved

$36.60 to David Shaw for office supplies (paper and misc.)

$58.68 to David Oxford for office supplies (Pendaflex folders)

A request had been received by the Board to waive the late fee on a 2007/2008 homeowner's dues.  The Board will reconsider the waiver after the full dues have been received.

Design Review:  David Shaw

David reported that a lien needs to be placed on a foreclosed house on Oceana Drive.  The bank presently owns it, and there is $1017 owed in past dues.  Bessie will follow up with the attorneys to start the lien process.

Some of the Board members will develop a database (MS Access) to track jobs, payments, deposits, etc for each lot.

The Design Review Committee (DRC) will be requesting separate checks for refundable and non-refundable fees.  This will help the accountants place funds in correct accounts.

When requests come in, the DRC will need to check whether a member is in good standing, (i.e., dues current, no current design rule violations or other issues pending).

Discussion items for the November 17, 2007 DRC meeting:

New home going up on Oceana Drive.  The story poles are up.

Trees blocking views

Construction complaints, CC&R violations

Special meeting on December 1, 2007

Roads, Traffic, Drainage:  Robert Southard

Dale and Robert will conduct a drive by and review all the roads.  There are a number of low spots that need to be filled, as well as some long cracks that will need hot tar treatment.  Robert will develop a scope of work and get some bids on repairs.  He will also get some budgetary estimates for a full road replacement for planning purposes.

Furlong Brothers has completed some road repairs, which includes a private residence.  Bob Bell needs to send an invoice to the private resident.

Phase One of the tree removals is complete and paid.  A couple of quotes have been received for the Phase Two work, with the contract to be awarded to the lower bidder.  It is hoped that the tree removal work be completed before the next big rains.

Other business:

Pogo Wave internet service still needs 2 to 3 more customers to sign up, but they have indicated that they will get started anyway.  The antenna for this system is a small unobtrusive “stinger.”

The next General Membership meeting will be on Saturday, January 19, 2008 at 1:00 p.m.  Two board positions to be filled by full-time residents are open.  Two of the present Board members (Bob Bell and Robert Southard) are up for re-election.  Bessie Lee assumed Dennis Furby's position, which has another year in the term.  Bob Bell will make reservations for the Tomales Town Hall.  Bessie will develop the agenda.  Dave Shaw will write a CC&R reminder letter to send with meeting notice.

Next Meeting:

9:00 A.M. Saturday, December 15, 2007 in OMA office.

There being no further business, Bessie Lee adjourned the Board meeting at 11:35 AM.

Respectfully submitted,

Dave Oxford

Secretary

OMA Board of Directors