BoDM1007

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0><tr> <td valign="top" colspan=2 height=90 BGCOLOR="#006699" TEXT="#080000" background="04a085a3.jpg"> <div> <FONT SIZE="5" COLOR="#000099" FACE="Arial" ><B>The Oceana Marin Association</B></FONT><B>  </B><B>   |     </B><A HREF="index.htm" TARGET="_top" TITLE="The Oceana Marin Association"><U><B>home</B></U></A></div> <div> back to  <A HREF="id36.htm" TARGET="_top" TITLE="Board of Directors Meetings"><U><B>Board of Directors Meetings</B></U></A></div> <div> </div> </td> </tr><tr> <td valign="top" width=210 BGCOLOR="#FFFFFF" TEXT="#080000" background="04bd2e83.jpg"> <div> <A HREF="id36.htm" TARGET="_top" TITLE="Board of Directors Meetings"><U><IMG SRC="03b0e0e0.png" border=0 width="14" height="14" ALT="up" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A>   <IMG BORDER="0" SRC="1x1.gif" HEIGHT="14" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" WIDTH="14">     <A HREF="id71.htm" TARGET="_top" TITLE="BoDA1007"><U><IMG SRC="02f0e0e0.png" border=0 width="14" height="14" ALT="previous" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A>  <A HREF="id73.htm" TARGET="_top" TITLE="BoDA1107"><U><IMG SRC="0300e0e0.png" border=0 width="14" height="14" ALT="next" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></U></A></div> <div> <IMG SRC="07ba5140.jpg" border=0 width="165" height="276" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></div> </td> <td valign="top" height=390 BGCOLOR="#FFFFFF" TEXT="#080000" background="04c07073.jpg"> <div> <I>Oceana Marin Association</I></div> <div> <I>Board Meeting Minutes</I></div> <div> <I>October 20, 2007</I></div> <bR> <div> Called to order at 9:00 a.m. by Vice-President David Shaw (due to the absence of President Dick Kapash) </div> <bR> <div> Attendees:  </div> <div> Board members: David Shaw, Dave Oxford, Bob Bell, Bessie Lee.  </div> <div> Absent:  Dick Kapash, Robert Southard</div> <bR> <div> Approve Minutes: </div> <div> Minutes for September meeting are pending approval, as several members have not yet seen & reviewed.</div> <bR> <div> Safety Report:  Dale Holmes</div> <div> No recent issues with large or loud parties</div> <div> On some construction sites in the neighborhood progress is slow-moving, and the accumulated debris piles are not dealt with in a timely manner.</div> <div> Fire hydrant knocked off by contractor truck.  Water shut off and hydrant re-installed. Dale to confirm that it has been re-activated.</div> <bR> <div> New Business</div> <bR> <div> Correspondence:</div> <div> Letter drafted from OMA to Marin County Community Development Agency re: Lawson's Landing Draft Environmental Impact Report, & stating OMA's concerns that the impact of heavy traffic in & out peak recreation periods was inadequately addressed in the DEIR.</div> <div> Uncertain whether Dick Kapash had sent the letter off before leaving town. Bessie will send follow-up copy to Agency.</div> <bR> <div> Members Forum:  </div> <div> Candy McCorkell - New home project on Kailua seems dead. She says no work has taken place lately, and with recent rain, mud has been sluicing into the road.</div> <bR> <div> Treasurer's Report: Bob Bell</div> <div> End of Quarter - spending is under budget.</div> <div> Q: Tree removal project - do we still owe more money?  A: Original scope of work is complete and payable.  All invoices have been submitted. $20k does not yet show on the books at EBMC or bank statement.  There are some more trees that need to come down, Small World will submit a new bid to cover those.</div> <div> Currently, not all expenditures and receipts get routed through the Treasurer.  Bob gets the information later, and then must figure it out.  PROPOSAL: Write a procedure document detailing the proper routing of all payments and receipts, including back-up for Treasurer when unavailable. Bob to present it to the board at the next BOD meeting. Kathy Shaw will assist Bob in setting up new accounting books associated with new procedures. </div> <div> Outstanding dues =$3950, mostly late fees.  Bob will send delinquent list to David Shaw, who will verify Owners of Record and correct mailing addresses. </div> <bR> <div> Design Review:  David Shaw</div> <div> Having trouble finding historical information on fees and deposits made for construction projects. Part of the problem with tracking cash in & out.</div> <div> Completed sorting the files by lot number in OMA office.  Dave Oxford to purchase Pendaflex folders and tabs needed to improve organization.</div> <div> Voted on previously proposed change to Design Rules allowing use of cementitious fiber-board siding. Approved.</div> <div> David Shaw has written and sent several letters to owners addressing Design Rule violations and complaints.</div> <div> Dale to address the issue of the construction eyesores, (gravel pile, dumpster, port-a-potty), on Waikiki with the contractor.</div> <div> Exterior lights - exposed bulbs not allowed, this includes Halloween and Christmas decorations.</div> <div> Solar yard lights have been springing up all over. Design Committee needs to make decision and create rules for them. </div> <div> Lot #100 submitted plans to make minor modification to the deck, and to remove current garbage can corral and rebuild in a different location.</div> <bR> <div> Roads, Traffic, Drainage:</div> <div> Settling occurring at one spot on Kailua. Dale to apply a sealant as soon as weather permits.</div> <div> Pampas grass - Dale has dug up the smaller ones, cut off the tops of larger ones. Will spray with Round-up as soon as weather permits.</div> <bR> <div> Other business:</div> <div> Pogo Wave internet service still needs 2 - 4 more customers to sign up.</div> <bR> <div> Next Meeting:  </div> <div> 9:00 A.M. Saturday, November 17, 2007 in OMA office.</div> <bR> <div> Executive Session:    </div> <bR> <div> There being no further business, David Shaw adjourned the Board meeting at 10:45 AM. </div> <bR> <bR> <div> Respectfully submitted,</div> <div> Dave Oxford</div> <div> Secretary</div> <div> OMA Board of Directors</div> <bR> </td> </tr></table></body>